Deakin Uni Assignment Extensions Google

Student use of Assignment Folders

The following information is intended to help teaching staff understand the processes students undertake when submitting an assignment to a CloudDeakin Assignment Folders as well as how they access feedback and grades after they have been released. Remember, the Demo Student is also available for you to check some aspects of these processes from a student perspective.


Please DO NOT provide students with a link to this staff page.
Students can access their own version of the guide via Help on the Home page of each CloudDeakin unit site where they will be directed to Student help on Assignment Folders .


How do students...?



Guides can be found in under Help on the Home page of each CloudDeakin unit site.




Typically within a unit site, the Originality Report for a file submitted for assessment is not revealed to students. Students can and should check their own work PRIOR to submission for assessment using a number of Originality Check Assignment Folders we have created in the Faculty of Health - Student site.


A link to this site along with some information on originality checking has been added to More in the top navigation bar of each unit site. We hope that this will help avoid students inadvertently submitting assignments for assessment into the Originality Check.


Note  Staff CANNOT access the actual Feedback Studio (Turnitin) Originality Self-Check folders for students as they sit in the Faculty of Health - Student site.



A link is also available under Study Support in the Help button.






Submitting a file to an Assignment Folder is a simple process however some small but important preparatory steps should be taken by students - particularly if you are using Feedback Studio (Turnitin) for Originality checking or GradeMark for leaving feedback.

Students can tell if Feedback Studio (Turnitin) is being used for an Assignment Folder if the following icon appears.



File requirements if Feedback Studio (Turnitin) IS being used


Type
  • Reports can only be generated for the following file types: Microsoft Word .docx or Portable Document Format .pdf.
  • Feedback Studio (Turnitin) will no longer recognise .doc files.
  • Files that are password protected, encrypted, hidden, system files, files missing a file extension or 'read only' files cannot be processed by Feedback Studio (Turnitin).

Content
  • Feedback Studio (Turnitin) cannot read images so papers which have been scanned must be sent through Optical Character Recognition (OCR) software before they are submitted.

Extension
  • Files must include a file extension e.g. JaneCitizen-AT1-HBS123.doc or JaneCitizen-AT1-HBS123.pdf
  • Mac users must take careful note to show the document extension when saving their file.

Title/Name
  • File titles should not be too lengthy - students should try keeping the file title meaningful but under 30 characters.
  • Files should include the student name, assessment number and unit code e.g. JaneCitizen-AT1-HBS123.doc
    At a minimum, your name should be included. Student number is not required. 
  • Files titles must not include special characters e.g. ,:;~/!@#$%^&*+|(){}[] etc...

Size
  • A single submitted file must not exceed 20 Megabytes (MB)


File requirements if Feedback Studio (Turnitin) is NOT being used


Type
  • Most files can be submitted to an Assignment Folder and will be able to be displayed directly online. File types other than the following must be downloaded to be viewed: img (.gif, .jpg, .jpeg, .png) , Text (.htm, .html, .doc, .docx, .txt, .pdf), Presentations (.ppt, .pptx).

Extension
  • Files must include a file extension e.g. JaneCitizen-AT1-HBS123.docx or JaneCitizen-AT1-HBS123.pdf
  • Mac users must take careful note to show the document extension when saving their file.

Title/Name
  • File titles should not be too lengthy - students should try keeping the file title meaningful but under 30 characters.
  • Files should include the student name, assessment number and unit code e.g. JaneCitizen-AT1-HBS123.doc
    At a minimum, their name should be included. Student number is not required. 
  • Files titles must not include special characters e.g. ,:;~/!@#$%^&*+|(){}[] etc...

Size
  • A single submitted file must not exceed 250 Megabytes (MB)



Students shouldNOT use a mobile device (such as an iPhone or iPad) to submit an assignment.


Refer to this general University guide below for students on submitting a file for assessment:


Submitting an assignment to an Assignment Folder  


Submitting a Portfolio Item? One of the 'sources' for students to choose to load an assignment from is their Portfolio, along with the usual My Computer. A locked copy is then made available to the markers in the Assignment Folder. They can also submit from their individual or group CloudDeakin locker.



Note   

If students are having trouble submitting they should:

  • Re-visit the guides and any instructions provided.
  • Try a different browser (e.g. Google Chrome, Internet Explorer, Mozilla Firefox, Safari etc)
  • Contact the eSolutions (IT) help desk  for assistance.

Important  

  • If they submit a file to the wrong Assignment Folder, the student should be asked to re-submit to the correct location.
  • If they submit an incompatible file e.g. one without a file extension, the wrong file type or a file that cannot be read or opened by the marker they should be asked to re-submit.



When a student submits an assignment to an Assignment Folder, they will first receive on screen confirmation that their submission was successful.




An assignment submission receipt will also be sent to their Deakin student email account - or whichever account they have directed their Deakin student emails to



If they wish to return to the Assignment Folder at another time to see submitted files they can click on the number in the Submissions column.



When clicking on this number a new window will open when they can see the Submission History for that particular Assignment Folder - a copy of file they submitted and the date it was submitted will be shown.







Click Assessment then Grades in the top navigation bar to access their grade:

 

 

Submitting your assignment

You should follow assignment submission instructions as they are outlined in your online unit site in DeakinSync.  If unsure check with your Unit Chair (you can find their contact details in the unit site in DeakinSync) or Faculty course adviser.

Should you need to submit a hard copy at a campus and you are permitted to do so, see table below for locations.

Faculty Waurn Ponds Waterfront Burwood Elgar Road Warrnambool
Arts and Education* Hard copy not accepted Hard copy not accepted Hard copy not accepted Hard copy not accepted

Hard copy not accepted

Business and Law Hard copy not accepted Student Central Hard copy not accepted Building lb, level 2 Building J, level 4
Health* Building dd, 2.125 Hard copy not accepted Building Y 1.01 Nil Building F 2.14
Science, Engineering and Built Environment Building ka, level 3 Building D Building L Nil Building J

* For the Faculties of Health and Arts and Education, hard copy assignments are generally not permitted. For non-text assignments (eg. creative arts), please see your Unit Guide for submission instructions.

Cover sheets and faculty specific assessment information

The following faculties have some additional information on their websites relating to assignment submission and cover sheets.

Due dates

The due date of the assignment is the last day on which your assignment must reach your Faculty or be submitted on your online unit site in DeakinSync, (please check the cut-off time for due assignments in your unit guide).

Failure to comply with this requirement may affect the assessment process and your final result for the unit. Late submission may incur a penalty in assessment.

If you are late submitting your assignment, you should contact your Unit Chair for more information.

Extensions

If circumstances beyond your control will prevent you from attending a test, placement, practicum or similar, or from submitting an assignment by the due date, you should speak to your Unit Chair as soon as you become aware of the problem. Your Unit Chair may allow you to do the task at another time or may give you an extension of up to two weeks.

Assignment Extensions are normally only approved when students apply before the due date. The Unit Chair may ask you to supply supporting documentation about the difficulties you are facing, and evidence of the work you have completed so far.

Note that work that is submitted late without an approved extension will be subject to a marking penalty, or may not be marked at all.

The Unit Chair may advise you to apply for special consideration where:

  • you were unable to apply for an extension before the due date or
  • rescheduling is impractical or
  • you have requested more than two weeks' extension.

For further information, check your unit guide.

Word count 

Check your Unit Guide for word limits and assignment requirements. Speak to your Unit Chair if you need to extend your word count.

Having trouble submitting your assignment? 

Don't panic! If you are having trouble with assignment submission, contact your Unit Chair for further instruction.

Has your assignment been received? 

If you are unsure if your assignment has been received, you should contact your Faculty or Unit Chair.

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